Assembly Funding for Service Bodies now Available
The Region 9 Hybrid Annual Assembly is approaching quickly, and we want to make sure that financial challenges do not prevent service bodies from being represented. If your service body will need assistance to send representatives, please be aware that the deadline for applications to the Representative Support Fund is 2 July 2026.
This year, we will gather for a Hybrid Assembly in Poland. As we do each year, funding is available to help service bodies send representatives to participate in person, strengthening our connection and collective service.
Region 9 also offers support for service bodies that are unable to send representatives in person and may have difficulty covering the registration fee for virtual attendance.
We encourage you to apply if this support would help your service body participate. Every voice matters, and we want to do our best to ensure that all parts of our fellowship have the opportunity to be represented.
Please read the instructions carefully before completing the Jotform application.
Applications Due July 2, 2026
For any questions regarding this form and this process, please contact the Region 9 Treasurer at treasurer@oaregion9.org
If you wish to be considered for financial assistance to attend the OA Region 9 Assembly 2026 either in person or virtually, this following information is to help you complete the representative assistance electronic form found at: https://form.jotform.com/251456062049051
The qualifications for Representatives to attend Assembly according to the Region 9 Guidelines:
QUALIFICATIONS FOR REGION 9 REPRESENTATIVES
(according to R9 Policies & Procedures ARTICLE I, Section 8)
- Each representative will be elected by their service body or unaffiliated group.
- Each representative will have a minimum of six months of current abstinence and one year of service beyond the group level.
A Hybrid Assembly is an amazing opportunity to have the greatest possible representation of service bodies from across OA Region 9 and we hope this will be the best attended Assembly yet.
We are unable to predict how many service bodies will ask for financial assistance. We will wait until all applications are in before making allocations as best we can.
To prioritize applications for financial assistance we will determine who gets what according to the following criteria:
- Service Body has not previously sent a representative to OA Region 9 Assembly
- Service Body has at least part of the total cost to contribute
- Service Body would not be able to send representative if we do not assist
We undertake to make the experience a deep and enjoyable one for those who attend virtually.
To complete the electronic application process, please have the following information available.
- Name of Representative
- Email address
- Name of Service Body
- WSO Registration Number
- Name of Chair of service body, email address
We recommend your service body to vote in an alternate in case your representative is unable to attend
Please provide your costs in Great British Pounds (£) and provide a detailed breakdown of your expenses. (refer to the Assembly and Convention webpage for cost of accommodation and food).
Ideally your service body has its own bank account and if so, please provide those details above. If your service body does not have its own account, then we can pay into the representative’s personal account or PayPal upon receipt of a permission form signed by the Chair of your service body. You may choose to fill this information out when you receive the notification about funding.
- Name on account
- Bank Name
- Bank Address
- Sort code
- Account Number
- IBAN
- Swift
- Other details or notes
- Currency Requested
Your Service body Chair will be asked to forward the following information:
Signature of the Chair indicating that you have been elected as per Region 9 Policies & Procedures ARTICLE 1 Section 8 and a copy your financial statement.
Successful applications will be notified at the latest by 2nd August 2026, by the Region 9 Treasurer.
Please note that once your service body has been granted representative assistance, you still have to register with the hosting service body in order to attend the assembly.
The Treasurer will liaise with you regarding disbursement of funds if your service body is funded. You will be asked to acknowledge receipt of the money. If for any reason your funded SB’s representative is unable to attend – all funds must be reimbursed to R9 immediately.
For any questions, please contact the Region 9 Treasurer: treasurer@oaregion9.org
