HYBRID REGION 9 ANNUAL ASSEMBLY 2026 DRAFT AGENDA

The Assembly will be start at 8am on Wednesday 30th of September, in order to feel refreshed we enourage members to arrive Tuesday 29th of September in the late afternoon or early evening. The assembly will finish around 4pm on Friday 2nd October 2026. Convention will then start on Friday 2nd October 2026 in the early evening and finish no later than 2pm on Sunday 4th October 2026.

Names, acronyms, and short forms have been removed or edited for consistency with OA Policy

Sunday 20 September 2026

ORIENTATION SESSION
16:00 UK TIME – 19:00 UK TIME / 17:00 CET TIME – 20:00 CET* TIME
with a 10 min break

• Explaining how we work during assembly.
• Explaining the motions.
• Explaining the parliamentary procedures.
• Explaining the standing rules.

NOTE: Time will be given during the meeting for questions on each of the topics.

Wednesday 30 September 2026

Recovery meeting: 6:45 – 7:45 UK TIME / 7:45 – 8:45 CET* TIME (1 hour)

Session 1: 8:00 – 12:30 UK TIME / 9:00 – 13:30 CET* TIME (4 ½ hours)

Business Meeting I

• Welcome/Introductions/What to Expect
• Quorum
• Adoption of Standing Rules
• Accepting representatives from not affiliated Service Bodies that wish to participate
• Adoption of agenda
• Approving Spring Assembly Minutes 2026
• Questions on Reports
  1. Trustee
  2. Board
     • Chair
     • Vice Chair
     • Secretary
     • Treasurer
     • Acting Digital Officer
  3. Committee Chairs
     • Active Outreach
     • Bylaws
     • Digital Committee
     • Motions Review
     • Service, Traditions and Concepts Committee
     • Translations Committee
  4. Service Coordinators Reports
     • News & Announcements Coordinator
     • Sponsorship Coordinator
     • Welcome Letter
  5. Charitable Incorporated Organisation
  6. World Service Business Conference Delegate

• Digital Committees Workshop 11:30 – 12:30 UK TIME / 12:30 – 13:30 CET* TIME

Break 1 hour for lunch 12:30 – 13:30 UK TIME / 13:30 – 14:30 CET* TIME

Session 2: 13:30 – 15:30 UK time / 14:30 – 16:30 CET* TIME (2 hours)

Business Meeting II

• Budget Presentation & Adoption
• Motions (See order of motions)

Break 1 hour: 15:30 – 16:30 UK TIME / 16:30 – 17:30 CET* TIME

Session3: 16:30 – 18:30 UK time / 17:30 – 19:30 CET* TIME (2 hours)

Business Meeting III

• Motions (See order of motions)
• Workshop about translations 16:30 – 17:30 UK TIME / 18:30 – 19:30 CET* TIME

Recovery meeting: 20:00 UK TIME / 21:00 CET* TIME (1 hour)

Thursday 1 October 2026

Recovery meeting: 6:45 – 7:45 UK TIME / 7:45 – 8:45 CET* TIME (1 hour)

Session 1: 8:00 – 12:30 UK TIME / 9:00 – 13:30 CET* TIME (4 ½ hours)

Business Meeting IV

• Motions (See order of motions)

Break 1 hour for lunch 12:30 – 13:30 UK TIME / 13:30 – 14:30 CET* TIME

Session 2: 13:30 – 15:30 UK time / 14:30 – 16:30 CET* TIME (2 hours)

Business Meeting V

• Motions (See order of motions)

Break 1 hour: 15:30 – 16:30 UK TIME / 16:30 – 17:30 CET* TIME

Session 3: 16:30 – 18:30 UK time / 17:30 – 19:30 CET* TIME (2 hours)

• Committee Meetings 16:30 UK TIME / 17:30 CET* TIME for 1 hour
• Fun and Fellowship workshop 17:30 UK TIME/ 18:30 CET*TIME

Recovery meeting: 20:00 UK TIME / 21:00 CET* TIME (1 hour)

Friday 2 October 2026

Recovery meeting: 6:45 – 7:45 UK TIME /7:45 – 8:45 CET* TIME (1 hour)

Session 1: 8:00 – 12:30 UK TIME / 9:00 – 13:30 CET* TIME (4 ½ hours)

Business Meeting VI

• Elections
  • Region 9 Secretary (2-year term)
  • Region 9 Treasurer (2-year term)
  • Region 9 Digital Officer (2-year term – potential 1 year term)
  • Delegate(s) to the World Service Business Conference (1-year term *)
  • Trustee Nominee Application for Region 9’s Assembly endorsement

• Host for Assemblies 2027, 2028
• Emergency Business Motions

Break 1 hour for lunch 12:30 – 13:30 UK TIME / 13:30 – 14:30 CET* TIME

Session 2: 13:30 – 15:30 UK time / 14:30 – 16:00 CET* TIME (1 ½ hours)

Wrap Up and Celebrate!

Region 9 Board Meeting and Committee Chairs Meeting (All welcome to attend)