OA Region 9 Assembly and Convention
The Assembly will be start at 8am on Wednesday 30th of September, in order to feel refreshed we enourage members to arrive Tuesday 29th of September in the late afternoon or early evening. The assembly will finish around 4pm on Friday 2nd October 2026. Convention will then start on Friday 2nd October 2026 in the early evening and finish no later than 2pm on Sunday 4th October 2026.
Names, acronyms, and short forms have been removed or edited for consistency with OA Policy
Frequently Asked Questions – Please Read Before Registering
We strongly encourage all attendees to read this entire page before registering. Many of the questions we receive are already answered below, and reading this information first will help you choose the accommodation that best meets your needs, understand payment arrangements, and avoid unexpected costs or misunderstandings.
Dates of Assembly and Convention
Q: When is assembly and Convention?
A: The Assembly will be start at 8am on Wednesday 30th of September, in order to feel refreshed we enourage members to arrive Tuesday 29th of September in the late afternoon or early evening. The assembly will finish around 4pm on Friday 2nd October 2026. Convention will then start on Friday 2nd October 2026 in the early evening and finish no later than 2pm on Sunday 4th October 2026.
Registration Essentials
Q: When does registration close?
A: Registration closes on 31 August 2026. We recommend registering as early as possible, particularly if you require accommodation.
Q: Is there an early-bird discount?
A: No. Registration fees are the same regardless of when you register.
Q: Will I receive a confirmation email?
A: Yes. Confirmation emails will be issued automatically following registration.
Q: Who should I contact if I have questions?
A: All enquiries should be directed to:
zlotregionu9@anonimowijedzenioholicy.org
This mailbox is monitored by the Polish organising team.
Convention & Assembly Fees
Q: What is the registration fee for attending Assembly?
A: €90 per person. This is only payable by members who can vote. Plus €6 per day for tea/coffee.
Q: What is the registration fee for attending convention in person?
A: €25 per person.
Q: What is the registration fee for attending convention virtually?
A: €15 per person.
Q: What does the registration fee cover?
A: Registration includes:
- Conference facilities
- Printed materials (The binder must be puchased sepretly if required)
- Tea, coffee and other drinks
- Convention participation
Q: Is there a separate Assembly registration fee?
A: Yes. There is a seperate fee for Assembly and a seperate fee for Convention activities.
Venue Information
Q: Where is the event being held?
Centrum Szkoleniowo-Konferencyjne KZRS “SCH”
Odrębna 22
Warsaw, Poland
Q: Is the venue accessible?
A: Yes. The venue is fully accessible and includes accessible toilets.
Q: Is Wi-Fi available?
A: Yes. Wi-Fi is available and included. The venue has hosted hybrid events previously.
Q: What equipment is available?
A: The venue provides:
- Projector
- Screen
- Large TV display
- Microphones
- Speakers
- Wireless internet
Q: Are there quiet rooms available?
A: Unfortunately, no dedicated quiet rooms are available.
Accommodation Overview
Important Before Booking
Q: Are accommodation places limited?
A: Yes. Several accommodation options have limited capacity and will be allocated on a first-come, first-served basis.
Q: Can I stay elsewhere and still attend?
A: Yes. You may arrange your own accommodation and still attend the Assembly and Convention.
Q: What happens if all rooms are booked?
A: The organisers will do their best to help attendees find alternative accommodation.
Accessibility & Mobility Needs
Q: Which accommodation is best for attendees with mobility disabilities?
Centrum SK is the recommended and prioritised accommodation for attendees with mobility disabilities because:
- Ground-floor rooms are available
- The venue is fully accessible
- Wheelchair ramps are available
- No travel is required between accommodation and meeting rooms
Attendees with mobility needs will receive priority for these rooms.
Q: Are lifts available?
Centrum SK
- No lift
- Limited ground-floor rooms available
Motel 90
- Single-level accommodation
- No lift required
Klub Sosnowy
- Has lifts
- Lifts are not adapted for disabled users
Centrum SK Accommodation
Q: What type of accommodation is Centrum SK?
A: Conference centre accommodation located directly at the venue.
Q: How far is it from the meeting rooms?
A: It is on-site. Walking time is effectively zero minutes.
Q: How much is a double room?
A: €75 per person per night.
Q: Is that price per room or per person?
A: Per person.
Q: Can I book a double room for single occupancy?
A: No. Due to limited room availability, double rooms cannot be occupied by a single person.
Q: How much is a single room?
A: €90 per person per night.
Q: What is included in the price?
- Accommodation
- Breakfast
- Lunch
- Dinner
- Tea, coffee and water throughout the day
Q: How many rooms are available?
- 20 double-room places
- 4 single rooms
Motel 90
Q: What type of accommodation is Motel 90?
A: A motel located approximately two minutes’ walk from the venue.
Q: What are the prices?
Double Occupancy
- €84 per person with meals
- €54 per person without meals
Single Occupancy
- €123 with meals
- €93 without meals
Q: How many rooms are available?
A: Eight rooms, which may be configured as single or double occupancy.
Klub Sosnowy
Q: What type of accommodation is Klub Sosnowy?
A: A hotel located approximately 15 minutes’ walk from the venue.
Q: What are the prices?
Double Occupancy
- €100 per person
Single Occupancy
- €139 per person
Q: How many rooms are available?
A: Six rooms are currently reserved, with additional rooms potentially available if needed.
Accommodation Dates
Q: When can I stay at Centrum SK?
A: From 28 September to 4 October 2026. Additional nights may be possible by contacting the organisers.
Q: When can I stay at Motel 90 or Klub Sosnowy?
A: From 29 September to 4 October 2026. Additional nights may be available on request.
Q: What are the check-in times?
- Centrum SK: 5:00 pm
- Motel 90: 2:00 pm
- Klub Sosnowy: 5:00 pm
Q: What is check-out time?
A: 11:00 am at all locations.
Food & Meals
Q: Are meals included?
A: Yes, meals are included with accommodation packages.
Q: What meals are provided?
A: Breakfast, lunch and dinner.
Q: Is the food OA-friendly?
A: Meals will be sugar-free and gluten-free, with vegetarian options available.
Q: Can vegan meals be provided?
A: No.
Q: What if I have allergies or dietary requirements?
A: Please advise the organisers during registration. They will attempt to accommodate requests where possible.
Q: Can I purchase meals individually?
A: No. Meals operate as a buffet arrangement and must be pre-booked.
Q: Can attendees staying elsewhere eat at the venue?
A: Yes, but meals must be ordered and paid for before arrival. Meals cannot be purchased on-site.
Tea, Coffee & Water
Q: Will tea and coffee be available?
A: Yes. Tea, coffee and drinks are included.
Q: Will drinking water be available?
A: Yes. Tap water is available free of charge. Bringing a reusable bottle is recommended.
Cancellation & Refunds
Q: What is the cancellation deadline?
A: 31 August 2026.
Q: What happens if I cancel before 31 August?
A: You will receive a full refund.
Q: What happens if I cancel after 31 August?
A: Accommodation and meal charges become non-refundable and are subject to a 100% cancellation fee.
Payments
Q: Who collects payments?
A: Accommodation and convention payments are made directly to the Polish National Service Board. Convention registration fees will be payed to OA Region 9.
Q: Can I pay by PayPal?
A: Yes. PayPal payment details will be provided during registration.
Travel Information
Q: What is the nearest airport?
A: Warsaw Chopin Airport (WAW) is generally the most convenient airport. Travel time is approximately:
- 18 minutes by car
- 1 hour by public transport
Q: What is the nearest railway station?
A: Warsaw Central Railway Station. Travel time is approximately:
- 25 minutes by car
- 1 hour by public transport
Q: Will travel information be provided?
A: Yes. Detailed public transport information will be emailed after registration.
Virtual Attendance
Q: Can I attend the Assembly virtually?
A: Yes.
Q: Can I attend the Convention virtually?
A: Yes.
Before You Register – Please Check
✓ Have you chosen your accommodation preference?
✓ Have you checked arrival and departure dates?
✓ Have you considered any mobility or accessibility needs?
✓ Have you identified any dietary requirements?
✓ Do you understand the cancellation policy?
✓ Have you reviewed all accommodation costs carefully?
✓ Have you checked whether you are attending in person or virtually?
Taking a few minutes to read this FAQ now will help ensure a smooth registration process and allow the organising team to focus on delivering a wonderful Region 9 Assembly and Convention experience for everyone
