Region 9 Spring Assembly Minutes

The Assembly will be start at 8am on Wednesday 30th of September, in order to feel refreshed we enourage members to arrive Tuesday 29th of September in the late afternoon or early evening. The assembly will finish around 4pm on Friday 2nd October 2026. Convention will then start on Friday 2nd October 2026 in the early evening and finish no later than 2pm on Sunday 4th October 2026.

Names, acronyms, and short forms have been removed or edited for consistency with OA Policy

CALL TO ORDER

An Assembly meeting of Region 9 of Overeater Anonymous was held on May 17, 2026 as a virtual meeting. It began at 0900 UK time and officers present: Chair, Vice-chair, Treasurer and Digital Officer.

The Chair read a welcome statement, followed by the reading of the 12 Steps, 12 Traditions, and 12 Concepts of OA Service. The Purpose of Region 9 was then read.
The Chair then introduced the board members, Committee Chairs, Service Coordinators, World Service Business Conference, and CIO trustees.

QUORUM (1:30)

The following was announced : 21 countries participating. 36 voting members. The quorum was reached.
The quorum was corrected a few minutes later : 21 countries participating. 37 voting members. The quorum was still reached.
The quorum was corrected a few minutes later : 21 countries participating. 35 voting members. The quorum was still reached.

REQUEST FOR ADOPTING STANDING RULES

An opportunity for questions was given prior to the vote.
The Standing Rules were adopted without objection

REQUEST FOR PARTICIPATION RIGHTS

Main Motion: To give OA Rainbow Specific Focus Service Board a voice and vote at the Region 9 Assembly.

Prior to the vote, and following a period for questions, the Chair proposed by unanimous consent to take a single vote combining both voice and vote. Hearing no objection, the procedural proposal was adopted.
The vote on the main motion then took place and was adopted with 28 votes in favor and 2 against.

AGENDA

The chair proposed an addition to the agenda : « Update on the Emergency Business Motion submitted by region 9 at the World Service Business Conference and further action ».
An opportunity for questions was given prior to the vote. Hearing no objection, the agenda, including the addition, was adopted by unanimous consent.

ANNUAL ASSEMBLY 2025 MINUTES

After some questions, the Annual Assembly 2025 minutes were adopted by unanimous consent.

MINUTES APPROVAL COMMITTEE

The spring assembly 2026 minutes approval committee was appointed.

REPORTS

Questions on reports were asked and answered.

MOTION 1

Motion 1 was presented, there was a pro and con debate, followed by questions which were asked and answered. Motion required majority for adoption. 24 in favour and 8 against by a show of hands vote.

Motion 1 was adopted as follows:

Article 2 – Duties of Specific Board Members

5. Digital Officer
   1. Develop and implement a digital strategy for Region 9.
   2. Identify opportunities for digital innovation and growth to maximize the impact of Region 9.
   3. Oversee the Digital Committee.
   4. Manage the OA Region 9 Google Drive, including:
      1. Keeping and giving out passwords.
      2. Creating and maintaining Region 9 mailing lists.
   5. Provides regular reports to measure the success of digital efforts and make recommendations.
   6. Provide training and support to the Region 9 Board, committees, and service volunteers on digital tools and best practices.
   7. Other duties as assigned.

MOTION 2

Motion 2 was presented, there was pro and con debate, followed by questions which were asked and answered. Motion required majority for adoption. 31 in favour and 0 against by a show of hands vote.

Motion 2 was adopted as follows:

Section 11 – Committees and Service Coordinators
Section 4 – Committee Chairs

1. Each committee chair will be elected by the assembly.
2. Chairs are elected for two-year terms.
3. Chairs are eligible for a second two-year term.
4. The Digital Committee will be exempt from this policy, as the Digital Officer oversees the work of the committee.

PRUDENT RESERVE PRESENTATION

The Assembly entered into a discussion regarding the definition of the Prudent Reserve. An opinion on this topic was requested, but no formal vote was taken.

ANNOUNCEMENTS

Voting members’ corrections from 36 to 33. Quorum was present.
Heart of England retreat
Iran internet ban but holding meetings
Digital Committee project development of a Region 9 application.

Following the announcements, the discussion about the prudent reserve resumed. A motion was presented and adopted by unanimous consent after a period of questions and answers. After an opportunity for questions, the whole document was then adopted by unanimous consent, as follows:

1. Lawyers
2. Accountancy Fees
3. Bank Charges
4. Website host, domain
5. Chair travel to World Service Business Conference and Region Committee Chairs meetings
6. Region 9 Delegates to World Service Business Conference (and Trustee Nominee when Required)
7. Region 9 Board and Committee Chairs Assembly Convention expenses
8. Region 9 Parliamentarian Assembly Convention expenses
9. Representative Support Fund

WORKSHOP

Let’s Talk about our Income

COMMITTEE MEETINGS

Committee Chair Reports in Break out Rooms

REGION 9 SLOGANS

Many countries, One fellowship
Recovery without Borders
Together we Recover

EMERGENCY BUSINESS

The assembly was informed that the Region 9 chair wishes to send a letter to the World Service Office executive committee to request to work together about the new license 2 project. A discussion followed, including questions and comments from assembly members. The assembly recommended sending the letter, although no formal vote was taken.

WORKSHOP

A workshop on the topic The Power of We was held.

CLOSURE

The assembly closed with the OA Responsibility Pledge, the OA Promise, the Serenity Prayer in several languages, the Serenity Statement, and was formally adjourned.