Assembly 2024 Proposed Minutes – Day 1
The Assembly will be held on the 18th of May from 2 pm to 7 pm UK time
REGION 9 ASSEMBLY 2024 MINUTES – DAY 1
The assembly was held from Wednesday 30th October, 2024 until Friday, 1st November 2024 at Oasis Hotel Apartments, 27 Poseidonos Avenue, Glyfada, 16675, Athens, Greece.
Officers Present: Chair: Loudovika, Vice-chair: Natasha, Secretary: Vacant , Treasurer: Ricki, General Officer: Vacant
Parliamentarian: Sharlotte
Board Administrator: Hafi
The Chair read a welcome statement, followed by the reading of the 12 Steps, 12 Traditions, and 12 Concepts of OA Service. The Purpose of Region 9 was then read.
The Chair then introduced the board members, Committee Chairs and Service Coordinators.
The Parliamentarian explained the procedure for Parliamentary Procedure that would be used at the assembly.
QUORUM
17 countries participating. 34 voting members.
REQUEST FOR PARTICIPATION RIGHTS
Greek Virtual IG Syndesis GR-VIG-SYN
The chair asked if there was any objection to taking a single vote for Voice and Vote. No Objection. Motion Passed.
Motion: To give Greek Virtual IG Syndesis GR-VIG-SYN a voice and vote at the Region 9 Assembly. 31 votes cast. 31 yes, 0 no. Motion Adopted
Point of Order
A member raised a point of order regarding the quorum and accuracy of votes cast, prompting the Chair to call for a recount. The recount confirmed an accurate quorum, thereby validating the vote. (NOTE: Due to a formula error on the quorum spreadsheet the quorum has been announced incorrectly)
OA Foot Steps Virtual Intergroup
Motion: To give OA Foot Steps Virtual Intergroup a voice at the Region 9 Assembly.
31 votes cast. 31 yes, 0 no. Motion Adopted,
AGENDA
The Chair presented the proposed agenda for adoption. Adopted without objection.
NOMINATING SERVICE POSITIONS
Motion: Move to suspend the rules in order to permit additional nominations for all service positions except for WSBC delegates. Motion passed without objection.
2023 ASSEMBLY MINUTES
Move to adopt the 2023 assembly minutes. Adopted without objection.
REPORTS
Questions on reports were asked for the Trustee Liaison, Board Members, Committee Chairs, Service Coordinators and the CIO.
WORKSHOP-WEBSITE
Sharlotte conducted a presentation on the Website.
MINUTES APPROVAL COMMITTEE
The following members were appointed to serve on the 2024 assembly: Hafi (Secretary), Sharlotte (Parliamentarian), Hannah (Service Body Representative), Sussane (Service Body Representative).
BUDGET
Ricki led a presentation on the Region 9 budget.
Teresa (OAGB National Service Board) requested to be printed or shared via Whatsapp.
Response: All you have to do is change the numbers, and the digital budget to £15000 and the donation to £20000. It can also be sent via email or whatsapp.
AGENDA AMENDMENT
The Chair asked if there was any objection to amending the budget to start day 2 with concluding the budget discussion and then moving forward to motions. No Objection. Motion Adopted.
STRATEGIC PLAN
The Chair led a discussion on the Strategic Plan.
COMMITTEE INTRODUCTIONS
Each committee chair shared for 2 minutes about their committee after which the assembly was asked to make their committee preference
SERVICE COORDINATORS
The chair asked for anyone wishing to do service in the service coordinators roles to contact a member of the board. Service Coordinators roles are: Bylaws coordinator, Welcome letter coordinator, Sponsorship list coordinator, Newsletter coordinator, Website and digital coordinator.
TRANSLATIONS WORKSHOP
The Trustee Liaison presented the translation workshop.
ANNOUNCEMENTS
The Vice chair presented the announcements.
Day 1 concluded with the serenity prayer.