Embrace the similarities, Love the differences, In all our affairs

Assembly 2024 Proposed Minutes – Day 2

The Assembly will be held on the 18th of May from 2 pm to 7 pm UK time

REGION 9 ASSEMBLY 2024 MINUTES – DAY 2

The meeting started with the reading of the 12 Steps, 12 Traditions, and 12 Concepts of OA Service. The Purpose of Region 9 was then read.

BUDGET

The budget discussion continued.

Budget amendment: Digital Budget

Using fill in the blank, the digital budget received and amendment using £10000 or £15000.

Option 1 – £10000. 4 yes votes. Option 1 failed.

Option 2 – £15000. 26 yes vote. Option 2 adopted.

Budget amendment: World Service Office Contributions

Using fill in the blank, the World Service Office Contributions received and amendment, with only one option presented of £5000.

Option 1 – £5000. 18 yes vote. Option 1 Adopted.

POINT OF ORDER

A point of order was raised regarding concerns about different procedures being used, causing a perceived lack of continuity in the process. The Chair deferred to the Parliamentarian, who provided clarity on the proper method for “filling in the blank,” ensuring consistency.

BUDGET (CONTINUED)

Move to adopt the 2024-2025 budget as amended. Adopted without objection.

Move to adopt the 2025-26 budget as it was presented by the board. Adopted without objection.

REQUEST FOR ACCEPTING MOTIONS 1 AND 3 AS SUBMITTED ON TIME

The chair asked if there was any objection to accepting Motion 1 and Motion 3 as if they had been submitted on time. Adopted without objection.

MOTION 1

MOTION 1 – APPENDIX 1

The motion was presented and seconded there was no debate, questions were asked and answered.

TABELLING OF MOTION 1 – APPENDIX 1

Motion 1, Appendix 1 was tabelled in order to discuss Motion 1, Amendment 2

MOTION 1 – APPENDIX 2

Prior to Motion 1 – Appendix 2 being presented an amendment was presented.

MOTION 1 – APPENDIX 2, AMENDMENT 1

The amendment was proposed and seconded, there was no debate. There were no questions. Motion 1 – Appendix 2, Amendment 1 Adopted without objection.

Motion 1, Appendix 2, Amendment 1 was adopted as follows:

There will be a registration fee for the Annual Region Assembly.

MOTION 1, APPENDIX 2 (AS AMENDED)

Motion 1, Appendix 2 (as amended) was presented, there was no debate, questions were asked and answered. Motion 1 – Appendix 2 Adopted without objection.

MOTION 1, APPENDIX 1 – REMOVE FROM TABLE

Move to remove Motion 1, Appendix 1 from the table. Adopted without objection.

MOTION 1, APPENDIX 1

Motion 1, Appendix 1 was taken from the table, the motion was resumed, it had already been presented, there was no debate, the chair called for further questions which were answered. 29 yes votes, 6 no votes. Motion required simple majority for adoption. Motion adopted.

MOTION 1 (AS AMENDED – INCLUSIVE OF APPENDIX 1 AND 2)

Motion 1 was presented, there was no debate, questions were asked and answered, motion stopped at this point due to point of order.

POINT OF ORDER

A point of order was raised regarding a believed discrepancy in the announced quorum and voting numbers for Motion 1, Appendix 1. The Chair, expressing uncertainty, requested a full recount of the quorum, which confirmed that there were 36 voting members present. Consequently, it was verified that the previous count satisfied the quorum requirement, and the vote as originally announced remained valid.

MOTION 1 (AS AMENDED – INCLUSIVE OF APPENDIX 1 AND 2) (CONTINUED)

Discussion of Motion 1 was continued, it had already been presented, there had been no debate, and so the chair called for further questions. Motion 1, as amended Adopted without objection.

Motion 1 was adopted as follows:

OA Region 9 Policy manual

1 – Region 9 Assembly

  1. Voting Membership of Region Assembly
    1. Representatives from each registered service body registered with the World Service Office as affiliated with Region 9.
    2. Region 9 Board Members. (Chair, non-voting, except to break ties and for elections).
    3. Committee Chairs.
    4. Region 9 representatives from a Virtual Service body outside of Region 9 may be granted a voice and vote by the assembly.
      1. The assembly with the first vote to grant them a voice at the assembly. Requires a two-thirds majority.
      2. The assembly will then vote to grant them a vote at the assembly. Requires a two-thirds majority
    5. Region 9 representatives from registered unaffiliated Region 9 groups may be granted a voice and vote by the assembly. The proposed representative from an unaffiliated meeting should submit a written statement on the following:
      1. Why they are unaffiliated?
      2. If they plan to be affiliated in the future.
      3. If they meet the representative requirements.
      4. The assembly with the first vote to grant them a voice at the assembly. Requires a two-thirds majority.
      5. The assembly will then vote to grant them a vote at the assembly. Requires a two-thirds majority.
  2. Non-Voting Membership of Region Assembly. The following may have a voice but no vote at the assembly and cannot engage in debate on motions:
    1. Region 9 Trustee Liaison
    2. Service Coordinators
    3. Visitors
  3. Assembly and Convention Schedule
    1. Region 9 will hold two assemblies per year.
      1. The first assembly, held at a convenient time in September, October or November, will be called the annual assembly and will be held for a duration set by the board and may be held in a hybrid or virtual format.
      2. The second assembly, known as the spring assembly, will be held virtually and will be, at a maximum, a one-day event held in February, April or May.
    2. A Convention may also be held in conjunction with the annual Assembly if the hosting Service Body is in a position to do so.
  4. Notification for Assembly
    1. An email notification of the annual assembly will be sent six months before the Assembly to member groups, unaffiliated groups, and Service Bodies within Region 9.
    2. An email notification of the second assembly will be sent four months before the Assembly to member groups, unaffiliated groups, and Service Bodies within Region 9.
    3. The notification will include an invitation from the hosting service body (for the annual assembly), a registration form, a new business and bylaws amendment motions form, an application for financial assistance (if applicable), and a letter from the Region 9 Board.
  5. Assembly Binder
    1. The assembly binder will be emailed no less than 45 days before the Assembly.
    2. The binder will also be placed on the Region 9 website.
    3. Representatives are encouraged to bring their own copies of documents.
    4. The binder will include, but will not be limited to, the following (if applicable):
      1. Key information.
      2. Duties and responsibilities of Region Representatives.
    5. Duties and responsibilities of Board Officers
    6. Assembly Agenda.
    7. Reports from each board member, committee, and service coordinator.
    8. The annual budget.
    9. Motions to be considered at Assembly.
    10. Applications that have been submitted for elections to the Region 9 board and trustee nominees and blank application forms.
    11. The bylaws, policy manual and meeting guidelines.
    12. Minutes of the previous assembly.
    13. Bids from service bodies to host future Assemblies.
    14. Workshop Information
  6. Assembly Rules
    1. The assembly will be conducted according to the latest edition of Robert’s Rules of Order, newly revised.
    2. The Chair will ensure the availability of Robert’s Rules of Order for the parliamentarian.
    3. The assembly will adopt a set of standing rules at the start of each assembly.
  7. Duties of Representatives
    1. Service Bodies are encouraged to choose representatives for at least a two-year term.
    2. Each representative will:
      1. Register for the Assembly and Convention.
      2. Request financial assistance (if required) at least 3 months prior to the Assembly.
      3. Book accommodation, preferably at the Assembly/Convention venue.
      4. Organise and book travel arrangements.
      5. Read and discuss materials with the represented service body, including motions.
      6. Consider participating in one of the Region 9 committees at the Assembly and ongoing committee work throughout the year.
      7. Attend all business sessions of the Assembly to vote and participate in debates.
      8. Consider standing for Officer Positions or Committee Chair roles.
      9. Report Assembly matters, workshops, ideas, and goals to their service body. The format of the report is at the discretion of their representative and their service body.
      10. Encourage their service body to choose the next representative a year before the term ends and encourage the successor to observe and assist during the transition year.
  8. Qualifications for Representatives
    1. Each representative will be elected by their service body or unaffiliated group.
    2. Each representative will have a minimum of six months of current abstinence and one year of service beyond the group level.
  9. Number of Representatives
    1. Each service body will be entitled to one representative.
    2. If the service body represents more than ten groups, they will be entitled to two representatives.
    3. If the service body represents more than fifty groups, they will be entitled to three representatives.
  10. Assembly Committees
    1. The assembly determines which committees will serve Region 9.
    2. Representatives and non-representatives may serve on committees.
    3. Committee Chairs are elected for two-year terms.
    4. Committee Chairs are eligible for a second two-year term.
    5. For a list of current committees, see the Region 9 website.
  11. Registration and Orientation for Assembly
    1. Registration forms will be provided for Officers, Committee Chairs, Representatives, visitors and volunteers.
    2. An orientation session for representatives will be held at or before the assembly with information beneficial for new and returning members and an overview of the assembly.
  12. Election of Hosting Service Body
    1. As far as possible, a hosting service body for the annual assembly will be elected two years prior to the assembly they will host.
    2. An ad hoc committee to find a location for the next Assembly will be appointed by the Board at the assembly if no hosting service body has been elected.
  13. Registration Fee
    1. There will be a registration fee for the Annual Region Assembly.
    2. The registration fee of up to £100 Great Britain Pounds (equivalent in other currencies) is payable upon registration.
    3. Visitors will be exempt from paying the registration fee.
  14. Contents of the Assembly – The business of the assembly may consist of the following:
    1. Question on reports.
    2. Election of officers.
    3. Election of WSBC delegate(s).
    4. Consideration of motions.
    5. A workshop for addressing issues arising from the translation of literature, answering questions, understanding and filling in the different licensing agreement forms and understanding copyright issues.
    6. Budget Workshop.
    7. Hold committee meetings
    8. Elect Committee Chairs
    9. Any other matter deemed appropriate by the board.

MOTION 2

Motion 2 was presented, there was no debate, questions were asked and answered. Motion 2 Adopted without objection.

Motion 2 was adopted as follows:

OA Region 9 Bylaws,

ARTICLE IV – COMPOSITION OF REGION 9

In accordance with the bylaws of Overeaters Anonymous, Inc. Subpart B, Region 9, shall be composed of countries and territories in Africa, Europe, the Middle East, and Western Asia, including all of Russia. Voting Membership

Note: OA Region 9 Bylaws Article V – Meeting Times and Notification has been removed in full.

Note: OA Region 9 Bylaws Article IX – Committees has been removed in full.

Note: OA Region 9 Bylaws Article X, Article 3 has been removed in full.

MOTION 3

MOTION 3 – EDITORIAL CHANGE

Prior to the introduction of Motion 3 the parliamentarian advised the body of an editorial change in the first sentence of the first paragraph of the motion.

Motion 3, Paragraph 1, Sentence 1, then read as follows

The primary purpose of Region 9 is the same as that of all OA service – to carry the OA message to the still suffering compulsive overeaters, wherever they live and whatever language they speak.

MOTION 3

Motion 3 was presented, there was no debate, questions were asked and answered. questions were asked and answered. Motion 3 Adopted without objection.

Motion 3 was adopted as follows:

OA Region 9 Policy Manual

2 PURPOSE OF REGION 9

The primary purpose of Region 9 is the same as that of all OA service – to carry the OA message to the still suffering compulsive overeaters, wherever they live and whatever language they speak. In fulfilling our purpose, we should ever strive to achieve worldwide OA unity and common policies among all countries. With love and tolerance as our code, together we can do what we could never do alone. (1983a)

OA Region 9 Policy Manual

5 TRANSLATIONS

  1. The Trustee Liaison, appropriate committees and service workers will assist Service bodies within Region 9 with the processes necessary for the translation of OA Literature.
  2. Each Service body that speaks a language other than English is encouraged to set a goal to translate as much OA literature as possible, bearing in mind the need to avoid duplication of efforts and to work with other Service bodies that speak the same language.
  3. Region 9 uses the most recently updated “OA Guidelines – Translation Guidelines for OA Literature” which applies to the worldwide fellowship of OA and is available from the oa.org website.

Note: OA Region 9 Policy Manual Item 1.2 through 1.16 were removed in full.

Note: OA Region 9 Policy Manual Item 3 was removed in full.

Note: OA Region 9 Policy Manual Item 4 was removed in full.

MOTION 4

Motion 4 was presented, there was no debate, questions were asked and answered. Motion 4 Adopted without objection.

Motion 4 was adopted as follows:

OA Region 9 Policy Manual

2. Board Duties

    Article 1 – General Duties of Board Members

    1. Serve on the Region 9 Board.
    2. Attend board meetings.
    3. Periodically check and coordinate updating of various documents, including but not limited to Vital Link, Bid to Host Assembly and Convention, and Region 9 Best Practices.
    4. Ensure adherence to the Twelve Steps, Twelve Traditions, and Twelve Concepts of OA Service within Region 9.
    5. Perform duties detailed in the Bylaws and Policy Manual.
    6. Respond in a timely manner to all correspondence and inquiries. At the start of each term, the board will determine the definition of timely.
    7. Maintain a record of assets and passwords. The Secretary will be responsible for maintaining this list on Google Drive.
    8. Facilitate Service, Traditions and Concepts workshops when and where possible within Region 9 and attend other events within the Region, where budget allows, or at the expense of the country hosting the OA event.
    9. Reach out to countries and service bodies not present at the assembly or in contact with Region 9.

    Article 2 – Duties of Specific Board Members

    1. Chair
      1. Presides at
        1. Board meetings
        2. Region 9 Assembly
      2. Prepares the Agenda for all meetings of the board and assemblies where appropriate with the help of other officers.
      3. Attends World Service Business Conference on behalf of Region
      4. Is a member of the World Service Business Conference Region Chairs Committee and attends the committee meetings.
      5. Works with the Trustee Liaison on issues that directly affect the Region.
      6. Acts as line manager of any special workers (paid staff) on behalf of the Board. The Chair may appoint another board member to fill this role.
      7. Appoint the Region 9 Parliamentarian.
    2. Vice-Chair
      1. Assumes all duties of the Chair in their absence or when requested by the Chair.
      2. Supports other officers in fulfilling their duties.
      3. Other duties as assigned.
    3. Secretary
      1. Takes minutes of all assembly and board meetings.
      2. The Secretary at the time of the assembly will be responsible for the creation of the minutes.
      3. The Secretary is responsible for obtaining copies of any information to be included in the minutes.
      4. The Minutes will contain:
        1. Date/Time and Place of the Region 9 Assembly
        2. Names of Officers present
        3. Record of actions taken on the minutes of the previous meeting
        4. The exact wording of each motion as it was voted on, and whether it passed or failed
        5. The proposer and seconder of each motion
        6. The count of the yes and no votes.
        7. Any notices or announcements given at the meeting
        8. Points of order and appeals
        9. Committee reports and any other reports occurring during or about the assembly
        10. Revised copies of the Bylaws and Policy Manual.
      5. The Secretary will provide, within 60 days after the Assembly, a draft of the Assembly minutes for the Minutes Review Committee.
        1. Committee members will provide the Secretary with additions or corrections within 28 days upon receipt of the minutes.
        2. If there is a discrepancy, the secretary will review the recording and advise the committee.
        3. After the committee has been advised as to the contents of the recording, the committee will vote on the inclusion or removal of any found discrepancies of any element of the minutes. This requires a two-thirds majority.
      6. Will submit a copy of the final unapproved minutes to be posted on the website.
      7. Send application forms of trustee nominees to the World Service Office within one week of the affirmation of candidates.
      8. Send a notification of the Assembly to all Service Bodies and unaffiliated meetings in Region 9.
        1. Request that amendments be sent in accordance with Article XII – Section 1
        2. Receive the agenda from the Chair and see that the agenda is emailed to all Service Bodies and unaffiliated meetings.
      9. Be responsible for the preparation of registration and business-related materials for the Assembly, including the Convention invitation, the Assembly Binder, and the minutes of Region 9 Assemblies. The binder will include all reports, motions and other information about the business of the assembly. The binder may include a bid for future Assembly/Convention hosts.
      10. Be responsible for updating roll call for and at the assembly.
      11. Review updates resulting from motions at the assembly and then update the Bylaws and Policy manual if required. If the Bylaws are updated will be responsible for sending the updated Bylaws to the World Service Office.
      12. Ensure proper transfer storage and deletion (in required timeframes) of large amounts of personal data such as from the region’s convention.
      13. Maintains a current list of all service body contacts and group representatives.
      14. Provides data for the Assembly binder, showing
        1. Count of Region 9 service bodies.
        2. Meeting counts for each country in Region 9.
        3. Languages and currencies of each country in Region 9.
      15. Other duties as assigned.
    4. Treasurer
      1. Coordinates with the CIO, board members, the banker, committees and paid staff on finance and budget matters within the region.
      2. Provides quarterly financial updates to the Board.
      3. Prepares an annual budget for approval of the assembly.
      4. Maintains financial records.
      5. Provides an annual report of all contributions received, income and expenses.
      6. Other duties as assigned.
    5. Digital Officer
      1. Develops and implements a digital strategy for Region 9.
      2. Identifies opportunities for digital innovation and growth to maximise the impact of Region 9.
      3. Oversees the maintenance of the Region 9 website.
      4. Manages the OA Region 9 Google Drive.
      5. Be responsible for keeping and giving out passwords.
      6. Maintains and updates Region 9 mailing listings.
      7. Creates effective email campaigns to promote events, 7th tradition, and other initiatives.
      8. Sends communications to the Region 9 mailing list, including
        1. Announcements regarding
          1. Region 9
          2. The World Service Business Conference
          3. The World Service Office
          4. Other important information from Board Officers, the Trustee Liaison and Service Bodies
        2. Reminders of important dates
      9. Provides regular reports to measure the success of digital efforts and make recommendations.
      10. Provides training and support to the Region 9 board, committees and service volunteers on digital tools and best practices.
      11. Other duties as assigned.
    6. These duties may be adjusted as needed for smooth operations; any changes will be communicated at the following assembly.

    OA Region 9 Policy Manual

    3. Region 9 Banker

    Section 1 – Qualification

    1. To be eligible, nominees for the position of Banker must, where possible, have at least one year of current abstinence.
    2. Nominees should have at least two years of service beyond the group level at the time of election.
    3. In the absence of a candidate with these qualifications, a nominee without these qualifications can be elected.
    4. Candidates without the specified qualifications must demonstrate a good record of service to the Fellowship and faithful adherence to the Twelve Steps, Twelve Traditions, and Twelve Concepts of OA.
    5. Resides in Great Britain.

    Section 2 – Election

    1. The person does not have to be present at the Assembly where the election is taking place.
    2. To be elected as Banker, a member must receive a majority vote of the representatives present.
    3. The position is elected for a two-year term, alternating with the Treasurer’s position.
    4. The Banker should serve for no more than four consecutive years.
    5. Nominations may be received from voting representatives at the Region 9 Assembly or from visitors to the assembly.
    6. Live communication (e.g., via Zoom) is preferable for absent nominees, allowing Assembly delegates to ask questions.
    7. If no applications are received at the required Region 9 Assembly or if a vacancy occurs between Assemblies, the position can be filled by a person appointed by a majority vote of the Region 9 Board.
    8. The elected candidate will undergo a credit check by the bank. If the Banker fails the check, a new banker must be found.

    Section 3 – Duties

    1. Deals with the bank and physical banking activities in the UK.
    2. Complies with any further details of the banking role as outlined in the P & P.
    3. Liaises with the Treasurer.
    4. Receives all Contributions and sends email receipts with a copy to the treasurer.
    5. Arrange payments to be made after instruction from the Treasurer.
    6. Sends a list of all incoming and outgoing financial transactions of the bank accounts to the Chair and Treasurer on a monthly basis.
    7. Maintains and checks bank statements and forwards them to the Treasurer and Chair.
    8. Is a signatory for the Region 9 bank account.
    9. Reports annually to the Region 9 Assembly in written format.
    10. The duties of the Banker may be undertaken by a Treasurer who resides in Great Britain.
    11. The Banker’s service is overseen by and works in conjunction with the Treasurer.

      MOTION 5

      Motion 5 was presented, there was no debate, questions were asked and answered. Motion 5 Adopted without objection.

      Motion 5 was adopted as follows:

      OA Region 9 Bylaws

      ARTICLE VII – REGION 9 BOARD

      Section 1 – Composition

      The Region 9 Board shall consist of a Chair, Vice Chair, Secretary, Treasurer, and Digital Officer. For the duties and responsibilities of board officers, refer to the Region 9 Policy Manual.

      Note: OA Region 9 Bylaws Article VII – Region 9 Board, Section 2 – Duties, has been removed in full.

      OA Region 9 Bylaws

      ARTICLE VII – REGION 9 BOARD (Section 3, 4 and new section 4)

      Section 2 – Elections

      1. Elections for Region 9 Board members will take place annually at the Region 9 Assembly.
      2. All candidates must attend the assembly.
      3. Chair and Vice Chair candidates must have been a representative at a previous Region 9 Assembly.
      4. Successful candidates require a majority vote for election.
      5. Each candidate must have at least one year of current abstinence and two years of service beyond the group level for election.
      6. Board members serve a two-year term, with a maximum of two consecutive terms in the same position.
      7. After eight consecutive years, a member can stand for re-election following a two-year interval.
      8. Nominations for the Region 9 Assembly are open for submissions from the floor and candidates will present their qualifications.
      9. Vacancies are filled by appointment until the next Region 9 Assembly.
      10. Persons chosen as delegates for the World Service Business Conference must adhere to OA Inc. Bylaws, requiring one year of abstinence and two years of service beyond the group level.

      Section 3 – Removal of Officers

      1. Any Officer may be removed for due cause through a ⅔ vote at the Region 9 Assembly or at a board meeting called for that purpose.
      2. Reasons for removal include failure to fulfil duties outlined in Region 9 Bylaws and policy manual.
      3. Twenty one days before the meeting, the Chair will notify the officer about the motion to remove them.
      4. The officer has 14 days to respond and explain their position.
      5. The removal vote shall be implemented immediately.
      6. In an emergency situation, a two-thirds majority of board members can suspend an officer, and an emergency Region 9 assembly will be called.

      Section 4 – Decision-Making Process

      1. The approval of at least fifty percent of the Region 9 Board is required to execute decisions deemed necessary for Region 9 as a whole.
      2. Any decision in contravention of the bylaws deemed necessary by the board must be passed by full board approval.
      3. Notification of such a decision shall be sent within 45 days to all registered Groups, intergroups and National/Language Service Boards within Region 9.

      MOTION 6

      Motion 6 was presented, there was no debate, questions were asked and answered. Motion 6 Adopted without objection.

      Motion 6 was adopted as follows:

      OA Region 9 Bylaws

      ARTICLE XII – AMENDMENTS TO THE BYLAWS

      Section 1 (a)

      1. Any motions submitted to the Region 9 Chair and/or Region 9 Bylaws Committee ninety (90) days or more prior to the annual Assembly, can only be submitted by the Region 9 Board, a Region 9 Service Body or a Region 9 Committee.

      MOTION 7

      Motion 7 was presented, there was no debate, questions were asked and answered. Motion 7 Adopted without objection.

      Motion 7 was adopted as follows:

      OA Region 9 Policy Manual

      Section 10 Amendments to Region 9 Policies and Procedures

      1. Region 9 Policies and Procedures, may be amended by a majority of the voting body at the annual Regional Assembly provided that representatives are present from at least five different countries within Region 9. Proposed amendments should be submitted to the Region 9 Bylaws Committee at least ninety days before the Region 9 Assembly, and are to be submitted, in writing, by this committee to the Region 9 Chair at least seventy-five days before the Region 9 Assembly.
      2. Any motions submitted to the Region 9 Chair and/or Region 9 Bylaws Committee ninety (90) days or more prior to the annual Assembly, can only be submitted by the Region 9 Board, a Region 9 Service Body or a Region 9 Committee.

      Note: Motion 8 and 9 are on consent and will be considered later in the assembly.

      MOTION 10

      Motion 10 was presented, there was pro and con debate, followed by questions which were asked and answered. 27 yes votes, 5 no votes. Motion required majority for adoption. Motion 10 adopted.

      Motion 10 was adopted as follows:

      Move that Region 9 initiates a study of the cultural, social, religious, and other barriers that individuals from various countries, cultures, and ethnicities face in their efforts to achieve and maintain abstinence and recovery. Recognizing the diverse challenges that members encounter, Region 9 will aim to identify and implement strategies to provide effective and tailored support to those in need.

      To ensure the success of this initiative, the project can be carried out either by an existing committee or by forming a special committee dedicated to this purpose. The designated committee will be responsible for contacting and engaging with the different countries, cultures, and ethnicities within Region 9. The committee will gather insights, understand specific obstacles, and offer, wherever they can, support to the unique needs of each group.

      MOTION 11

      The chair advised that She had ruled motion 11 out of order.

      MOTION 12

      Motion 12 was presented, there was debate (2 pro and 2 con speakers).

      Two amendments were submitted. The Parliamentarian assisted the motion makers to refine their motions into a single motion. One motion was withdrawn.

      MOTION 12, AMENDMENT 1

      Motion 12, Amendment 1 was presented, followed by debate, questions were asked and answered. 12 yes votes and 21 no votes. Motion required a majority for adoption. Motion 12, Amendment 1 failed.

      MOTION 12 (CONTINUED)

      Motion 12 has already been presented, there had been debate (2 pro and 2 con speakers), the chair called for further debate (3 pro and 3 con). The chair called for questions which were asked and answered. 11 yes votes, 23 no votes. Motion required a majority for adoption. Motion 12 failed.

      MOTION 13

      Motion 13 was presented and a subsidiary motion to consider Motion 13 ad seriatim was presented. Motion to consider ad seriatim Adopted without objection.

      MOTION 13, AD SERIATIM

      Motion 13, ad seriatim, Part 1, addressing “honesty,” was debated and then questions were asked and answered. 6 yes votes, 26 no votes. Motion required a majority for adoption. Motion 13, ad seriatim, Part 1 failed.

      Motion 13, ad seriatim, Part 2, concerning “physical activity,” was not considered ad seriatim due to an amendment to strike “physical activity” from the motion.

      MOTION 13 – AMENDMENT 1

      The amendment was proposed and seconded, the amendment was debated followed by questions and answers. 26 yes votes, 8 no votes. Motion 13, Amendment 1 required a majority for adoption. Amendment 1 failed.

      MOTION 13, AD SERIATIM (CONTINUED)

      Motion 13, ad seriatim, Part 3, addressing “meditation and quiet time” was debated and then questions were asked and answered. 11 yes votes, 21 no votes. Motion required a majority for adoption. Motion 13, ad seriatim, Part 3 failed.

      Motion 13, ad seriatim, Part 3 concluded the motion and nothing was adopted and the motion failed.

      CONSENT AGENDA

      The Chair presented the consent agenda consisting of Motions 8 and 9. Motion 8 was removed from the consent agenda, and the remaining consent agenda was adopted without objection.

      Motion 9 (adopted by consent) was adopted as follow:

      Section 6.8

      a) SUGGESTED CONTRIBUTION TO REGION 9
      ii) The Treasurer sends out reminders to the R9 fellowship, requesting groups and service boards to forward contributions to R9.

      MOTION 8

      Motion 8 was presented, and an amendment was submitted.

      MOTION 8, AMENDMENT 1

      Motion 8, Amendment 1 was presented, followed by questions which were asked and answered. 31 yes votes, 0 no votes. Motion 8, Amendment 1 required a majority for adoption. Motion 8, Amendment 1 adopted.

      MOTION 8 AS AMENDED

      Motion 8, as amended, was then presented with no further debate or questions. Motion 8, as amended adopted without objection.

      Motion 8 was adopted as follows:

      The Board will appoint a parliamentarian from the OA membership. If the board is unable to appoint a parliamentarian before the assembly, they may ask one or more representatives to provide advice on parliamentary procedure. The funding for the parliamentarian will be equivalent to that of board officers.

      AGENDA AMENDMENT

      The chair requested to amend the agenda to finish the business motions and move the workshop to the following day. Adopted without objection.

      EMERGENCY NEW BUSINESS MOTION

      An emergency motion was presented, debated, and questions were asked and answered. The Emergency New Business Motion required a majority to declare it an emergency. 21 yes votes, 0 no votes. Emergency New Business Motion approved to be of an Emergency nature.

      Emergency New Business Motion was presented, debated and questions were asked and answered.

      Two amendments were submitted, both received a second, Amendment 1 proposed removing Appendix A from the motion, and Amendment 2 proposed removing Appendix B from the motion.

      DAY 2 CLOSING

      The Vice Chair presented the announcements after which day 2 concluded with the serenity prayer.

      CONTINUE TO DAY 3

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