Assembly 2024 Proposed Minutes – Day 3
The Assembly will be held on the 18th of May from 2 pm to 7 pm UK time
The meeting opened with the reading of the 12 Steps, 12 Traditions, and 12 Concepts of OA Service. The Purpose of Region 9 was then read.
AMENDMENT TO THE AGENDA
The Chair presented an amendment to the agenda, to first proceed with the elections, then continue the consideration of the Emergency Business Motion, the orders of the day. Adopted without objection.
APPOINTMENT OF TELLERS COMMITTEE
The chair announced the appointment of the tellers committee comprising two (2) members from OA Greece and the Parliamentarian.
ELECTION FOR REGION 9 SERVANTS
The positions of secretary, treasurer, digital officer, banker and 5 delegates to World Service Business Conference were open for election at the assembly.
APPLICATIONS AND NOMINATIONS
Secretary: One application was submitted in advance by Hafi from Iran, and no further qualified nominations were received from the floor. Hafi explained her reasons for seeking the role, after which questions were asked and a ballot was taken.
Treasurer: One application was submitted in advance by Robin from England, and no further qualified nominations were received from the floor. Robin explained his reasons for seeking the role, after which questions were asked and a ballot was taken.
Digital Officer: No applications were submitted in advance, Collette from Wales was nominated from the floor and no further qualified nominations were received from the floor. Collette explained her reasons for accepting the nomination, after which questions were asked, prior to the ballot being taken, a member made a motion to suspend the rules.
MOTION TO SUSPEND THE RULES
A motion to suspend the rules, in order to have a non qualified applicant stand for the role was proposed and seconded.
At this point the Parliamentarian advised the Chair and the Assembly that she would have to recuse herself as the motion directly impacted her and could not maintain her impartiality. The Region liaison became acting parliamentary advisor.
The motion to suspend the rules was debated, after which questions were asked and answered. 8 yes votes and 26 no votes. Motion required a two-thirds majority for adoption. Motion to suspend the rules failed.
APPLICATIONS AND NOMINATIONS (CONTINUED)
Digital Officer: As the applicant had already spoken and questions had been asked and answered, the chair called for the ballot.
Banker: No applications were submitted in advance and no qualified nominations were received from the floor. The position remained vacant.
World Service Business Conference Delegate: Five applications were submitted, Jose from Spain, Natasha from England, Hennie from the Netherlands, Ayat from Iran and Alexandra from Wales. Each candidate explained their reasons for seeking the role, after which questions were asked and a ballot was taken.
BID TO HOST REGION ASSEMBLY AND CONVENTION
There was only one bid to host a future Assembly and Convention from OA France. Their representative presented the bid to host the assembly and convention from October 27th through November 2nd 2025, after which questions were asked and answered. Proposal adopted without objection.
ELECTION RESULTS
Secretary: 36 vote casts, 34 yes, 2 no; Hafi elected.
Treasurer: 35 vote casts, 35 yes, 0 no; Robin elected.
Digital Officer: 35 vote casts, 35 yes, 0 no; Colette elected.
World Service Business Conference :
Alexandra: 30 votes
Ayat: 28 votes
Hennie: 28 votes
Natasha: 26 votes
Jose: 31 votes
CONFIRMATION OF RESULTS
The tellers committee confirmed the results as announced were accurate.
POINT OF ORDER
A motion to destroy the ballots was presented after being counted. Passed without Objection.
EMERGENCY MOTION
Discussion continued on the Emergency Motion.
REQUEST TO WITHDRAW AMENDMENT 1
The maker of Amendment 1 requested to withdraw the motion. There was no objection from the assembly. Amendment withdrawn.
EMERGENCY BUSINESS MOTION – AMENDMENT 2
The Amendment which had previously been proposed and seconded was presented, there was no debate, questions were asked and answered. 3 yes votes, 27 no votes. Motion required majority for adoption. Emergency Business Motion – Amendment 2 defeated.
EMERGENCY BUSINESS MOTION
The Emergency Motion was presented, there was no debate, questions were asked and answered. An Amendment was submitted.
EMERGENCY BUSINESS MOTION – AMENDMENT 3
The Amendment was proposed and seconded, the chair asked if their was any objection with preceding to the vote. Hearing none the chair proceed directly to the vote on Emergency Business Motion – Amendment 3. Emergency Business Motion – Amendment 3 Adopted without objection.
Emergency Business Motion – Amendment 3 and motion was adopted as follows:
Move to remove Appendix A, commonly known as ‘Procedures and Suggestions for Hosting Region 9 Assembly and Convention’, and Appendix B, commonly known as ‘Region 9 Privacy Policy’, from the Region 9 Policies and Procedures Manual.
Furthermore, propose that these documents be maintained and updated by the Board or by a committee appointed by the Board. Any updated versions of these documents should be made available on the Region 9 website and be included in the assembly printed and online material.
The assembly closed with the Serenity Prayer.