For any questions regarding this form and this process, please contact the Region 9 Treasurer at treasurer@oaregion9.org.
Please complete this form if you wish to be considered for financial assistance to attend the OA Region 9 Assembly 2024 in person or virtually.
A Hybrid Assembly is an amazing opportunity to have the greatest possible representation of service bodies from across OA Region 9 and we hope this will be the best attended Assembly yet.
We would like to assist with funding as many representatives as possible within the limits recommended by the Assembly in 2024. When we have all the applications, we will make allocations as best we can.
Please keep in mind that a Hybrid Assembly does offer intergroups and service bodies the possibility of sending representatives virtually.
To prioritize applications for financial assistance, we will triage them according to the following criteria:
1. Service Body has not previously sent a representative to OA Region 9 Assembly
2. Service Body has at least 50% of the total cost to contribute
3. Service Body would not be able to send representative if we do not assist
Important Information:
Notification of Representative Support Fund awards will be sent by 15th of August 2024.
An email will be sent to the representative’s email address listed on the application. As fund requests sometimes exceed fund availability, a representative waiting list will be created, if needed. It is imperative that each recipient notify Region 9 of its intention to accept the award by the date given in the award letter. If Region 9 does not have your response, the funds may be awarded to other intergroups and service boards on the waiting list.
We look forward to receiving your Representative Support Fund application, and to seeing your representative at our Region 9 Assembly.
With love to our fellowship,
Region 9 Board
Our group/service board requests assistance from the OA Region 9 Representatives Support Fund to send a representative to the Hybrid Region 9 Assembly, in Athens, Greece.
It is important that those service bodies requiring assistance return the application form in time so that we are able to provide financial help.
Please note the qualifications for Representatives to attend Assembly (see below).
Please note that once your service body has been granted representative assistance, you still have to register with the hosting service body in order to attend the assembly.
Checklist
For any questions, please contact the Region 9 Treasurer: treasurer@oaregion9.org
If your service body is funded, the Treasurer will liaise with you regarding disbursement of funds. You will be asked to acknowledge receipt of the money. If for any reason your funded SB’s representative is unable to attend – all funds must be reimbursed to R9 immediately.
OA REGION 9 POLICIES AND PROCEDURES
6.5 FINANCIAL ASSISTANCE FOR REPRESENTATIVES TO REGION 9 ASSEMBLY
a. Financial assistance can be granted to representatives (for assembly and convention) of Region 9 service bodies, or representatives of areas with no service body, and R9 Committee Chairs traveling to Region 9 Assemblies. (2017)
b. Application forms will be distributed with Assembly Invitation, and will be posted and remain on R9 Website. (2017)
c. Completed application forms will be submitted to the R9 Treasurer at least 3 months prior to the date of the Assembly. (2012g)
d. Service bodies requesting such funds are required to attach to the application form – the latest financial summary of the service body plus give details of any funding for attendance at Region 9 Assembly from elsewhere. (2017)
e. The Region 9 Board are authorized to consider applications having regard to the funds agreed in the prior budget by the Assembly. (2017)
f. Priority for financial assistance for regional representatives traveling to the R9 Assembly will be given to those IGs and NSBs that: (2017)
1)Cannot afford to fund a representative on their own,
2) To those with the greatest distance to travel,
3) And to those attending their first Assembly. (1996h) (2011c).
g. payment of this assistance will be arranged by the Treasurer after approval. (2017)
h. Note that the funds allocated for representative assistance are limited and there is no guarantee that the support will be granted to all those applying. (2017)
QUALIFICATIONS FOR REGION 9 REPRESENTATIVES
(According to R9 Bylaws ARTICLE IV, Section 3)
3a Each representative shall be elected by the Intergroup, National/Language Service Board or unaffiliated groups they serve.
3c Each representative should have a minimum of six (6) consecutive months of current abstinence and at least one (1) year of service beyond group level.